e-News for the Week of July-31st

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Schedule & News

 For the week of July 31^st

MON

Rehearsal

8:00am – noon

Outside

Lunch (brown bag or food truck)

noon – 1:00pm

Winds, guard, and percussion sectionals

1:00pm

Winds in full rehearsal

2:15pm

End of afternoon rehearsal

5:00pm

Dinner (on your own)

5:00pm

Students resume rehearsal

6:30pm – 9:00pm

Band Store Open (pick-up orders)

5:00pm – 6:30pm

Parking Lot

TUE

Rehearsal

8:00am – noon

Lafayette

Lunch (provided – see below)

noon – 1:00pm

Winds, guard, and percussion sectionals

1:00pm

Registration Closes for Parent Cookout

1:00pm

Winds full rehearsal

2:15pm

Dinner (on your own)

5:00pm

Full rehearsal

6:30pm – 9:00pm

WED

Rehearsal

8:00am – noon

Lafayette

Lunch (provided – see below)

noon – 1:00pm

Winds, guard, and percussion sectionals

1:00pm

Freshmen Orientation (freshmen will attend)

2:00pm

Winds full rehearsal

2:15pm – 5:00pm

Last day to pay for extra shirts and shorts

THU

Rehearsal

8:00am – noon

Lafayette

Lunch (provided – see below)

noon – 1:00pm

Winds, guard, and percussion sectionals

1:00pm

Winds full rehearsal

2:15pm – 5:00pm

POOL PARTY AT TATES CREEK

(more info provided by the drum majors)

8:00pm – 10:00pm

Tates Creek Pool

FRI

Rehearsal

8:00am – noon

Lafayette

Lunch (provided – see below)

noon – 1:00pm

Presentation to Middle School Camp

1:00pm

Rehearsal at the stadium

3:30pm

Students Eat Dinner

5:00

Cookout for Families

5:30pm – 6:30pm

Stadium

Silent Auction, Band Store, Information Tables

5:30pm – 7:00pm

Stadium

Students to the Stadium

6:30pm

End of Camp Performance

7:00pm

Red Bag Orders Due

SAT

Individual and Sectional Pictures (See Schedule Below)

8:15am – 12:30pm

Lafayette

Calendar Notes

Click here for the Band Camp Schedule

Click here for the July Band Camp Newsletter

Upcoming Events:

·         Parent Performance and Silent Auction on August 5 (more information below)

·         Picture Day on August 6 (see schedule below)

2016 Lafayette Band Discount Cards

The 2016 Lafayette Band Discount Cards are here!  The Cards ($10 each) provide year-long savings and buy-one-get-one-free offers at merchants throughout Lexington.  Each family is asked to sell at least 15 cards or provide a $50 donation.  Click here to view the 2016 Discount Card.

Every student that returns $150 for the sold cards by Monday, August 1 will receive a $10 iTunes or Starbucks gift card.

Please pick up your discount card fundraising packet (or additional cards) in the Student Parking Lot.  Look for the white van, balloons, and discount card sign.

·         Monday, August 1 at 5:00pm (band store) 9:00pm (student parking lot)

·         Tuesday, August 2 at 9:00pm

·         Wednesday, August 3 at 8:00am and 5:00pm

·         Thursday, August 4 at 8:00am

·         Friday, August 5 at 5:30pm – 7:00pm (at stadium)

There will be a Koolpops incentive this week – sections will receive Koolpops on Friday if every student in the section has picked up their Discount Cards by Thursday.

We have the opportunity to sell Discount Cards in the Gym Foyer at Lafayette High School this week during the time that students can return forms, pay fees, and pick up schedules.  If you would like to sell your Discount Cards during one of the time slots listed below, please contact Brenda Boggs (859-806-1967 or bsbboggs@yahoo.com).  It would be great to have at least one parent during each hour time block on these days.

·         Tuesday, August 2 from 12:00pm – 6:00pm

·         Wednesday, August 3 from 12:00pm – 6:00pm

·         Thursday, August 4 from 12:00pm – 6:00pm

·         Friday, August 5 from 12:00pm – 6:00pm

All money and unsold tickets should be turned in by August 18.  Watch the e-News for collection dates and times.  If you have questions, please contact Cindy Bennett (859-533-4709) or Carole Howell (859-420-7845).

 Parent Performance Cookout Information

Register Here

Bring your lawn chairs and blankets and join Lafayette parents, families and alumni for a wonderful “End of Camp” cookout before the Parent Performance.  Thank you to Columbia Steak Express for their generous support and sponsorship.  The dinner will be served at the stadium and you can “tailgate.”

Band Students eat free beginning at 5:00pm
All others eat from 5:30pm – 6:30pm
Cost is $7 per person
Event will be held rain or shine.

The Silent Auction items and Band Store will be at the stadium.  In addition, there will be tables set-up where you can pick up additional Discount Cards or turn in money, LBA nametags, 2015-2016 season Memory Books and DVDs, and order red bags from the uniform crew.

REGISTER HERE FOR DINNER

Silent Auction Donations – Parent Performance

The 2016 Lafayette Band Parent Performance and Silent Auction will be on Friday evening, August 5.  The Silent Auction includes many great items and door prizes!  We know many of our parents are talented and crafty!  If you are able to make and donate a custom item or would like to donate a business product, it would be much appreciated.  Please contact Carole Howell  (859-420-7845) with donations or questions.

Lafayette Band Invitational – Spotlight Ads

The Lafayette Band will be hosting an Invitational Band Contest on Saturday, September 17.  Eleven local and regional bands will be performing and it will be an incredible event!  Ads are currently being sold for the invitational program, so if you know of or have a business and would like to place an advertisement, please contact Carole Howell for details. 

The Invitational Program will include “Spotlight Ads” – this is your opportunity to recognize and give a “shout out” to your student or instrument section.  Examples of Spotlight Ads and forms will be available at the Parent Performance on Friday night.  Click here for the form.

Car Pool Opportunities

The Lafayette Band is fortunate to have many students who live out-of-district.  Unfortunately, transportation can be difficult and time-consuming for these families.  If you live in the Hamburg area and interested in participating in a car pool, please contact Elizabeth Snellings (469-644-9935 or esnellings@aaep.org). 

In addition, many of the 8^th grade marchers from Jessie Clark Middle School participate in a car pool from JCMS to Lafayette High School each afternoon.  If you are willing to help coordinate a car pool, please contact Brenda Boggs (859-806-1967 or bsbboggs@yahoo.com).

The Field Crew Needs You

The field crew is still a little shorthanded for performance days as this year’s show has more equipment to get on and off the field than in recent years.  If the legendary fun and festivity of tailgating with the field crew on contest days and the awesome food is not enough, helping push equipment gives you a front row (actually in front of the front row) seat for the show.  The crew can use your help even if you have limited availability.  If you are potentially interested in helping, please contact Matt King at matt@bleedsblue.com. 

Volunteers Needed For Band Store and Bingo

We have some specific needs for Parent Volunteers:

·         Band Store – We need volunteers to help with set-up and sales at the Band Store.  This is a fun and easy way to meet the band families.  The store is open for about 90 minutes during one practice day each week.  Please contact Stacey Haymes at haymes@twc.com or 859-552-6108.

·         Bingo – we still need volunteers for “skilled/trained” positions (paper sales, computer sales, payout, and back room).  This will require a commitment of 3-5 hours on a Tuesday or Thursday evening each month.  Please contact lafayettebandbingo@gmail.com

Complete the Summer To-Do List

Here is a list of the items to be completed this summer:

·         Join the Lafayette Band Association (required to volunteer)

·         Submit to a new or update your current FCPS Background Check (required to volunteer)

·         Complete and return the LBA Medical Authorization Form and the Over-the-Counter Medication Authorization Form (more information below)

↓  Band Camp Information Below  ↓

Band Camp Lunches

Below is the schedule for Band Camp Lunches.  Drinks and cookies will be provided each day.  Vegetarian and Gluten-free options will be available for those students who notified the Food Crew in advance.

Second week of Band Camp:  August 1-5, 2016
Band Camp Lunch Menu Week 2

Monday – Bring a bag lunch or order from That’s How We Roll Food Truck*
Menu choices:

·         Burger or Bacon Cheeseburger
     1/4 lb. burger, American cheese, bacon, smoked paprika mayo, lettuce, tomato
     chips or potato salad

·         Blackened Chicken Nachos
     Tortilla chips topped with cheddar cheese sauce, blackened chicken breast.  
     Salsa, sour cream, and jalapeños available

·         Italian Sub
     Hard salami, smoked cappicola ham, pepperoni, provolone cheese, lettuce, tomato,
     balsamic vinaigrette on sub roll
     Chips or potato salad

Cost – $6. 

*Must pre-order and pay between 7:30-8:00 on Monday morning.
Table will be set up near drop off area.
LBA will provide drinks and cookies. 

Tuesday – Q’doba, chips and salsa
Wednesday – Chicken sandwiches, chips
Thursday – Subs, pasta salad, chips
Friday – Pizza, veggies, fruit for lunch.  Columbia’s Steakhouse hamburgers for dinner.

If you would like to help serve, please sign up using the signup genius link

Lafayette Band Camp Lunch Crew or contacting Stacey Stone at stone1016@yahoo.com.   Thank you!!!

Cookie Donations
Stacey Stone (“The Cookie Lady”) will be in the student parking lot on Monday, Wednesday, and Friday mornings to collect cookie donations.  The students will eat about 60 dozen cookies each day!  Homemade or store-bought donations are always appreciated.  We are a “nut-free” campus so please be sure cookies and treats do not contain peanuts, tree nuts, or sesame seeds. 

Food Allergies

The Food Crew needs information on students with food allergies (e.g., peanut, tree nuts, gluten-free) or requests for vegetarian meals.  Please contact Jim or Jane DeRossett with specific food allergies or requests. 

Jim:  jjderossett@hotmail.com or 859-492-8909

Jane:  fullpantry@hotmail.com or 859-396-5387

Medical Forms and Contact Information

It is critically important that we have signed medical forms and contact information on file. If a medical event should occur, we cannot treat your child without the proper documentation and your parent-signed permission.  In order to treat your child, we must have:

1.       Mandatory:  Parent signed “Medical Authorization Form”

2.       Optional:  Physician and Parent Signed “OTC-Optional-Medical-Form” if you would like your child to receive our standard over the counter medications.

3.      Mandatory: A copy of your child’s KHSAA physical form. 

You can download the forms on www.lafayetteband.org.

Send all medical forms to: Mike Booth 1105 Foleys Retreat 40514 or email them to mikeboothgm@gmail.com.  You may also drop them off directly with the chaperone team in the white tent adjacent to the band field when dropping-off or picking-up your student.

Prescription Medications

If your child needs to take any prescription medications during the day at band camp, has an inhaler or an epi-pen, please drop off the medications at the white tent at the edge of the band field. You will need to fill out a Prescription Medication Form for each medication along with specific dosage information.  The pharmacy label serves as the physician’s order. The Chaperone Crew will ensure that the medications are available when needed. Although the students will self-medicate, it allows the chaperones and staff to know exactly what the student is taking in case of a medical emergency and you cannot be reached.

Keeping Hydrated at Band Camp

Eating a good breakfast (but avoid milk!) and keeping hydrated are very important to surviving band camp. We strongly encourage students to bring a filled personal water jug with them to band camp. We have noticed that the students tend to drink more water out of their personal jugs. The chaperone crew will re-fill the student’s jug after each break.

1.       The student’s name must be clearly marked on the jug.

2.       Make your jug unique so you can easily pick it out.

3.       The jug must be left next to the chaperone area after breaks to be re-filled.

4.       All jugs must be picked up after each practice or the jug may be thrown away.

Click here for more detailed hydration and nutrition information.

8oz Water Bottles Needed

We are taking donations of 8oz water bottles all through band camp.  Before the students march onto the field at every football game and contest performance, they receive an 8oz bottle of water. This year we will need approximately 3,200 bottles of water over the course of the marching season. Next time you are at the store, please pick up a package or two of 8 oz. water bottles. You can drop them off any morning when you drop your child off at band camp or bring them to the white tent by the band field. If you have any questions you may contact Mike Booth @ mikeboothgm@gmail.com or 859-227-7985.

Important Student Drop-off and Pick-up Information

Please do not drive onto the band field to drop-off or pick-up your student for any band practice. Use the entrance into the student parking lot prior to the band lot entrance. Since over 200 students and staff could be on the band field at any one time, it is important for their safety to keep cars from driving on the lot.  There will be someone in the student parking lot each morning of band camp collecting cookies, water, medications, and medical forms.

↑  Band Camp Information Above  ↑

Uniform News

Uniform overview

Shoes – Shoes orders were completed this week. If you did not order shoes, please contact Amy King (amy@bleedsblue.com).  For more information, click here.

Socks – Please purchase several pairs of long (over the calf), PLAIN, white tube socks for your child. No gray on the heel, no stripes. Meijer typically has plain white socks. Your child needs these socks by August 5th.

Shorts – Your child needs at least one pair of plain white shorts to wear under their uniform. Shorts can be purchased from the Uniform Crew for $10 or you may provide your own. If you are purchasing from Uniform Crew, please email Amy King (amy@bleedsblue.com) no later than July 29th with your child’s size.  Payment must be received no later than August 3rd.  Payment can be mailed to Amy King at 2257 Shaker Run Rd, Lexington 40509, or can be brought to the orchestra room on the following dates/times:  August 1 and 2 from 6-9pm, August 3 from 9 to 5pm.  Checks should be made payable to LBA.  Your child needs shorts by August 5th.

Band Camp T-Shirt – Your child will receive one shirt free of charge on August 5th. If you would like to purchase an additional shirt for $10, it must be ordered by July 29th and payment must be received no later than August 3rd.  Payment can be mailed to Amy King at 2257 Shaker Run Rd, Lexington 40509, or can be brought to the orchestra room on the following dates/times:   August 1 and 2 from 6-9pm, August 3 from 9 to 5pm.  Checks should be made payable to LBA.  The students like to have an extra shirt on hot competition days.  It also eliminates the need to do laundry after a football game on Friday night before a competition on Saturday!

Gloves – Your child (unless they are in percussion or color guard) will need to purchase gloves from the Uniform Crew on September 2nd, just prior to the football game. Please send $5 for each pair of gloves on September 2nd.

Red Bag – The ‘red bag’ is what contains all of your child’s uniform parts – shoes, socks, shorts, shirt and gloves. For more information on ordering a red bag, click here.  If you choose not to purchase a red bag, your child will be issued a small bag from the Uniform Crew.  Red Bag orders are due on Friday, August 5^th.

Uniform – Your child will be fitted for a uniform during band camp. The uniform never goes home – it is the responsibility of the Uniform Crew.

Be prepared for performances!
For each performance, your child’s red bag MUST contain:
    Clean marching shoes
    Clean long, plain, white socks
    Clean white shorts
    Clean band camp shirt
    Clean gloves
The Uniform Crew will have gloves for sale at each performance. If your child forgets one of these items, the Uniform Crew has a limited supply of white shorts and band camp shirts available for $10 each and white socks for $2/pair. It is in your best interest to make sure your child’s red bag contains their socks, shirt and shorts so as not to incur extra costs.

Important Uniform Dates:
August 3 – Deadline to pay for shorts/extra band camp shirt
August 5 – Red bag orders due; Receive marching shoes, band camp shirt and shorts (if purchased through Uniform Crew)
August 6 – Picture Day.  Your child must have their socks and shorts prior to this day.  Be sure to wear socks, shorts and band camp shirt and bring marching shoes.  Students will change into uniform at school that morning.
Late August/early September – Red bags arrive.
September 2 – Football game, first performance!  Bring money to purchase gloves, $5/pair.  Bring packed red bag.

Any other uniform questions?  Contact Amy King by email, amy@bleedsblue.com, or text 859-227-4253.

Uniform Crew Volunteers Needed

Are you still searching for your place in the Lafayette Band Association family?  Then I invite you to join uniform crew!  Contrary to popular belief, sewing skills are NOT required, and it’s not required to work performances days.  While we do need a performance crew, there’s plenty to do behind the scenes on other days.  Younger siblings are always welcome to hang out with us.  So whether you have a little time to donate or a lot, please check out our fun and flexible crew!  Also, please consider helping with fittings during band camp.  We will be doing fittings in the orchestra room:

August 1 and 2 from 6-9pm
August 3 and 5 from 9-5pm – I need extra help on the 5^th to make sure everything is done by parent performance!

Questions?  Contact Amy King by phone or text at (859)227-4253, or email at amy@bleedsblue.com.

Tentative Fall Band Schedule

Band Picture Times on August 6

Triple Play Productions will be photographing students and sections on Saturday, August 6^th.  Students should wear white shorts, band camp shirts, white socks and marching shoes to school.  Students will dress into their uniforms for pictures.  Students will NOT wear hats for pictures, so hair should be picture-ready upon arrival.  Below are times each section should report to the band room:

8:15  Drum majors
8:30  Baritones
8:45  Mellophones
9:00  Trumpets
9:15  Percussion
9:45 Wind Symphony (in concert uniform)
10:00  Clarinets
10:30  Sousaphones
10:45  Saxophones
11:00  Trombones
11:15  Flutes
11:30  Color guard

More information to follow about opportunities to view pictures and order online.  Payment (cash, check or credit card) will be due when orders are placed.  Photos will be shipped directly to your home within 3 or 4 weeks.

All Volunteers

Fayette County Public Schools requires a background check for anyone who volunteers in or with the schools.  Please submit to a new background check or verify the date on your current background check by clicking on this link.  Please complete the background check prior to the start of band camp.  This must be completed in order to volunteer in any capacity with the band (e.g., serve meal at band camp, field crew, uniform crew, etc.). Contact Brenda Boggs at bsbboggs@yahoo.com with any questions.

Band Store Apparel

The band store will be open on Monday, August 1 from 5:00-6:30 in the senior parking lot and on Friday, August 5 from 5:30-7:00 prior to the Parent Performance.  Please stop by and visit the store so that you can stock up on all of your Lafayette band gear!  We have a limited inventory of customized apparel available as well as the usual items such as lanyards, patches, t-shirts, sweatshirts, past show shirts, etc.  We will be taking order forms for the second customized apparel order through August 1st, so please stop by to drop off your order forms and checks (made out to LBA).

For those of you who placed a customized apparel order in June, your items are in!  All custom orders will be available to pick up in the band store on Monday evening.

Several designs have been created for the Lafayette Band and there are many items available such as shirts, polo shirts, sweatshirts, ¼ zips, hats, scarves, and rain jackets.  The order form is available online and you can view color photographs of the designs, apparel, and fabric choices.  The possibilities are endless – choose a design, fabric, clothing item, monogram, etc.  You can be creative with the designs or simply choose to monogram an item.  Please share the order form with friends and relatives.  Due to the personalized nature, all items must be prepaid.  If you have any questions, please contact Stacey Haymes at 859-552-6108 or haymes@twc.com.  Mail your order form and payment (checks payable to LBA) to:

The Lafayette Band
PO Box 910450
Lexington, KY 40591

The band store is still in need of volunteers.  If anyone is interested in volunteering in the band store, please contact Stacey Haymes at haymes@twc.com.

Parents – Join one of the Band Crews for the 2016-17 year!

It’s time to find your niche and meet many new friends as your student begins their band year!  Regardless of whether you are able to volunteer an hour a week or hours a day, it is the combined parent volunteer contributions that make a successful band program.  Below are the band crews and contact information.  You will have an opportunities to meet the crew leaders this month.  However, please contact the following crew leaders for additional information.

Chaperones: Mike Booth (mikeboothgm@gmail.com)
Field Crew: Matt King (matt@bleedsblue.com)
Uniform Crew: Amy King (amy@bleedsblue.com)
Food Crew: Jane and Jim DeRossett (fullpantry@hotmail.com)
Band Store: Stacey Haymes (haymes@twc.com)
Media Crew: Michelle Dunlap (micklepickle58@gmail.com) or Dwayne Imes (dwimes@icloud.com)

Links to General Information

Click Here for Contacts

Follow us on: Facebook and Twitter (@lafayetteband)

LBA Meeting Schedule

Instructions to Set up a Twitter Account

Download the Lafayette Band Handbook.

REMIND:  859-519-8446. @lafayetteb, @lhswinds, @62d72, @lhsconcer

Update  FCPS Background Check

Kroger Card Registration Instructions