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September 15, 2016

Parents – please sign up for a Volunteer position on Saturday.
There are many open positions and we need everyone to participate!
See below for information.


Full Rehearsal (with Andy Toth)

3:45pm – 6:15pm



Pizza Dinner for Students




Invitational Meeting for ALL volunteers








Arrive for Rehearsal




Lunch break for students




Volunteer Assignments begin for students




Band store open

11:30am – 7:30pm



Clean-up Assignments for students




End of Day




Lafayette Band Invitational – Parent Volunteers Needed


We are in need of Parent Volunteers on Saturday, especially for the following times and positions:

·         Stadium Ushers at 1:00pm – 4:00pm

·         Ticket Sales at 7:00pm – 10:00pm

·         Concessions at 7:00pm – 10:00pm

·         Stadium Ushers at 7:00pm – 10:00pm

·         Water Stations at 7:00pm – 10:00pm

Student Volunteers for Invitational
Parent Volunteers for Invitational

Please sign up and be a part of this special event!  We need everyone to participate.  All volunteers will be able to watch Lafayette perform at 9:15pm.

There will be a meeting on Friday, September 16 at 7:00pm for all student and parent volunteers.  The students will have rehearsal on Friday afternoon and a pizza dinner will be provided to the students.  Please join us in the cafeteria at 7:00pm for information about your volunteer assignment, the schedule for Saturday, where to report, parking, etc. 


Lafayette Band Invitational Information


The Lafayette Band Invitational is Saturday, September 17 and the gates will open at 11:30am.  The national anthem is at 12:45pm and the first band performs at 1:00pm.  Tickets are $10 for general admission and $15 for premium reserved seating.  All volunteers will receive free admission.  The Invitational schedule can be found here and on the website.  Lafayette will perform at 9:15pm on Saturday evening. 

·         Due to parking limitations, students should be dropped-off at school or car pool. 

·         Drop-off students (for volunteer shifts and evening performance) at the SCAPA Bluegrass parking lot off Lafayette Parkway.

·         Invitational volunteers will park at the Child Development Lab and Joe White Building (both accessed from Springhill Drive), pending space availability.

·         Student volunteers will wear the blue band camp shirt provided to students.

·         Parent volunteers should wear Lafayette clothing. 

·         All Volunteers will check-in near the single blue door for the music suite and receive a volunteer lanyard and a wristband for admission. 

·         Don’t forget to purchase your Invitational Program for $5.00

Please bring your donations of canned Pepsi products and Aquafina water bottles to the Volunteer meeting on Friday evening.  Each 24 pack of soda/water will be worth $24 in sales.  Thank you!


Lafayette Invitational Itinerary

Download Itinerary

“Pride of the Bluegrass”


Lafayette Invitational Band Contest

Lexington, KY


FRIDAY, September 16, 2016




Pizza for students


Meeting for ALL volunteers (Cafeteria)




SATURDAY, September 17, 2016


Rehearsal – DO NOT BE LATE.  Eat breakfast before you arrive.


Lunch (On your own. Concessions will not open until 11:30am. Those with volunteer assignments should have food money for your day.)


Students with assignments will report to their designated leader for instructions. A review from previous night’s meeting.


Dress (eat before you arrive).  Please car pool or be dropped off – parking is extremely limited.






Recognition Ceremony


ALL band members change out, then ALL report for clean-up duties to your designated leader.


End of day.  Arrange to be picked up from school.

BAND MEMBERS — It is very important to check and double-check the items in your Red Bag prior to every performance! Make certain all required items are present and clean. This is important information to remember prior to every football game and competition! 

Parents and Students — Carefully review these instructions:

  • Bring money for gloves if needed – $6.00
  • Have your band camp shirt to wear under your uniform.
  • Wear long white socks – plain, no stripes! (It’s good just to keep an extra pair of socks in your bag)
  • Bring white shorts to wear under your uniform.
  • If there is a problem with your uniform, see a member of the uniform team.
  • We always appear in public dressed in full uniform unless Mr. Smith or Mr. Bishop have informed the students otherwise.

Hair should not touch the collar when dressed in uniform, therefore, students with longer hair should bring items to secure their hair in a top knot or purchase a wig cap.  Wig caps can be purchased from the Uniform Team for $1 for a package of 2 caps.

Have class – YOU are the “PRIDE OF THE BLUEGRASS”®! Always support other performing groups! Refuse to say anything negative, no matter what might be said to you.



This email has been sent via Charms Office Assistant on behalf of:

Lafayette High School Band
401 Reed Lane
Lexington, KY 40503